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Role: Contracts and Legal Operations
Reports to: Reporting to the Associate General Counsel, People & Culture in Ventura, CA
Location: Ventura, CA
COVID-19 Vaccinations: Patagonia requires all employees to demonstrate proof of receiving a COVID-19 vaccination as a condition of their employment.
In the Contracts and Legal Operations role, you will be primarily responsible for providing operational support to the Patagonia Legal Department at its headquarters in Ventura, California and reporting to the Associate General Counsel, People & Culture. Key focus for this role will be to administer and improve upon department operations and systems including contract administration, electronic billing, budget and expense management, financial reporting, and management of administrative tasks of the General Counsel and other lawyers in the department. In this role you must also be comfortable innovating and providing recommendations on how to improve information sharing and efficiencies across the department, including finding creative ways to use operational strategies to support the company’s mission: We’re in Business to Save Our Home Planet.
This is a great opportunity for you if you are an individual seeking a challenging, dynamic, innovative role that will combine technical systems knowledge with general operations practices all in furtherance of the Company’s mission and in a manner that is in line with the Company’s values. A paralegal background isn’t a requirement but is a plus in that you will be tasked with managing our contracts intake system and drafting high volume types of agreements such as NDAs, Service Agreements and Licenses, and assisting with litigation support as needed.
What You’ll Do
- Manage all technology systems currently in use by the Legal Department including electronic billing (Legal Tracker) and contracts management system (Contract Works). Manage matter intake portal for all business inquiries into the Legal Department which includes assignment to appropriate team member, tracking completion and managing business partner expectations, as well as drafting high volume agreements including NDAs, services agreements, independent contractor agreements and licenses.
- Develop and maintain cadence of updating standard form agreements and commonly used templates.
- Develop and manage document retention system and establish uniform and efficient modes of communication for the global Legal Department.
- Manage budget, billing and expenses and provide reporting to the Legal Department and the Finance team.
- Assist in litigation preparation as needed.
- Provide corporate secretary support such as setting the calendar for Board meetings and managing corporate governance documents.
- Project manage Benefit Corporation certification and reporting process.
- Assist in performing RFPs and benchmarking to evaluate legal spend. Conduct internal/external legal metric reporting to better evaluate team efficiency and service to our business partners.
- Manage department administrative tasks including expense reports, scheduling, MCLE and dues reporting.
Who You Are
- Passionate and committed to saving our home planet.
- Possess strong interpersonal skills and the ability to work collaboratively across all parts of the business to achieve results that are in line with Patagonia’s unique and dynamic culture. Able to work both independently and as a team and build relationships with key clients, co-workers, and business partners.
- Demonstrates initiative, is conscientious and provides complete follow-thru in all areas of responsibility.
- Adaptable and able to absorb new information and process details quickly.
- Organized, able to manage multiple tasks and highly detail oriented.
- Committed to justice and equity and considerate of all classes, races, nationalities, cultures, abilities, and genders when creating or analyzing organizational processes or policies.
- Innovative and creative – able to identify a problem and create a process or framework to address.
- Keeps confidences and promotes the value of trust and respect for personal confidences throughout the organization.
Experience You Bring
- High degree of familiarity and experience with technology solutions to achieve operational excellence.
- Minimum 6 years’ experience as a legal operations professional with a law firm or global company.
- Proven experience managing multiple projects and conflicting demands.
- Licensed notary or willingness to obtain license.
Employee Conduct
It is the responsibility of every employee to contribute to a positive work environment through cooperative and professional interactions with co-workers, customers, and vendors.
COVID-19 Vaccinations
Patagonia requires all employees who enter a Patagonia owned or operated facility or who physically interact with others as part of their job duties to demonstrate proof of receiving a COVID-19 vaccination as a condition of their employment.
Equal Employment Opportunity
All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, or any other factors prohibited by law.
